In compliance with the Personal Data Protection Regulations and the Law on Information Society Services and Electronic Commerce, we inform you that the personal data you provide through www.daiedge.eu will be treated confidentially and incorporated into the data processing system of the data controller FUNDACIÓN INSTITUTO INTERNACIONAL DE INVESTIGACIÓN EN INTELIGENCIA ARTIFICIAL Y CIENCIAS DE LA COMPUTACIÓN (hereinafter AIR INSTITUTE).
1. Data Controller
- Identity: FUNDACIÓN INSTITUTO INTERNACIONAL DE INVESTIGACIÓN EN INTELIGENCIA ARTIFICIAL Y CIENCIAS DE LA COMPUTACIÓN (hereinafter AIR INSTITUTE)
- Tax ID: G37571627
- Postal Address: Av. Santiago Madrigal, 37003 Salamanca (Spain)
- Phone: 983642099
- Email: contact@daiedge.eu
- Contact with the Data Protection Officer: contacto@delegado-lopd.es
2. Personal Data Collection
AIR INSTITUTE may collect a variety of personal data necessary for its operations, which may include:
- Contact information such as names, email addresses, and phone numbers.
- Identification information, such as tax identification numbers.
- Professional information, including job titles and institutional affiliations.
- Any category of data necessary for the execution of requested services for which the Foundation is responsible.
All data collection will adhere to the principles of legality, loyalty, and transparency, purpose limitation, data minimization, accuracy, storage limitation, integrity and confidentiality, as well as proactive responsibility, in accordance with the GDPR and the LOPDGDD.
3. Purposes of Data Processing
The personal data collected by AIR INSTITUTE will be used exclusively for legitimate and specific purposes, as outlined below:
a. Development and promotion of an AI research and innovation ecosystem:
This includes fostering an innovative AI ecosystem, advancing AI research and innovation, creating technological value through exemplary AI applications, coordinating pan-European collaborations, developing a virtual center of excellence, and building a strong community.
Legal basis: AIR INSTITUTE's legitimate interest in promoting and supporting research, technological development, and collaboration in the field of AI.
b. Event organization and management:
Legal basis: The basis for this processing is AIR INSTITUTE's legitimate interest in ensuring the proper organization and management of the project, as well as fulfilling the contractual and logistical obligations associated with it.
c. Communication of relevant event information:
Legal basis: The basis for this processing is AIR INSTITUTE's legitimate interest in keeping participants informed about logistical aspects, changes, updates, and other relevant event-related information.
d. Customer service:
If you request information about the services or send inquiries, suggestions, complaints, claims, or incidents through any of the channels AIR INSTITUTE provides (specific form, phone, or email), your personal data will be processed to manage and respond to your request via email or phone call according to the medium you used to submit your request.
Legal basis: The data processing will be carried out to apply, at the request of the data subject, pre-contractual measures or for the execution of the contract (terms and conditions) associated with the purchase or reservation of products or services.
e. Sending newsletters:
AIR INSTITUTE will process the personal data you provide exclusively to send you commercial communications, including newsletters, as long as you have given your explicit consent via the checkbox on the forms of this website. This consent is necessary for communications to be sent by any means, including electronic channels (email, SMS, phone calls, etc.).
Legal basis: The processing of your personal data for sending newsletters is based on the explicit consent you give by checking the corresponding box on the website forms. We remind you that, in addition to the rights granted by data protection regulations, you can withdraw your consent at any time and unsubscribe from commercial communications without affecting the lawfulness of processing conducted prior to your withdrawal.
f. Compliance with legal obligations:
Personal data will be processed to fulfill legal obligations applicable to AIR INSTITUTE arising from its relationship with you as a customer. This includes processing your personal data in accordance with European Union law and/or the relevant national legal framework, such as tax regulations, data protection laws, commercial law, consumer protection laws, information society services and electronic commerce regulations, civil law, accounting standards, and other applicable legal requirements.
Legal basis: Compliance with legal obligations applicable to AIR INSTITUTE according to European Union law and/or the applicable internal legal framework. Without your personal data, AIR INSTITUTE would not be able to adequately comply with the specified legal obligations or address potential legal responsibilities arising from the relationship with you or the processing of your personal data.
g. Capture of images at DAIEDGE:
AIR INSTITUTE informs you that, in relation to event management and assistance, images and/or videos of attendees, general shots, and ambient sound may be recorded. These recordings are intended to advertise and promote AIR INSTITUTE's image and brand across both internal and external media, increasing the entity’s visibility and creating a public image of AIR INSTITUTE and showcasing its activities and events in line with its ideals and values.
The processing of the images of participants, employees, or collaborators will be carried out with full respect to individual rights, in accordance with Organic Law 1/1982 of May 5, on the protection of the right to honor, personal and family privacy, and self-image. Any recordings or captures that may infringe upon fundamental rights will be removed.
Additionally, we want to remind you that you have the right to object to the processing of your images, as outlined in section 6 of this privacy policy.
Please note that if you do not provide your data, or if it is provided incorrectly or incompletely, we will be unable to process your request, and it will not be possible to provide you with the requested information or to contract the services.
4. Recipients
AIR INSTITUTE collaborates with a consortium of European experts from multiple disciplines whose competencies align with the objectives of the “HORIZONTE-CL4-2022-HUMANO-02-02” project. This team is dynamic and capable of efficiently managing the planned activities to achieve the expected results and impacts.
AIR INSTITUTE does not sell, lease, or rent the personal data of its customers or users to third parties, except in cases of legal obligation or when dealing with data processors. These data processors, clearly identified on our website, are committed to complying with the applicable data protection regulations. Among the data processors is Mailchimp, a provider of electronic communication services that handles the distribution of our newsletters and commercial communications. Mailchimp processes personal data in accordance with its privacy policy and terms of use, which comply with applicable data protection laws.
5. Legitimacy
The processing of your data is legitimate as it is carried out on the basis of the following legal grounds:
- Consent of the data subject: For specific activities within the DAIEDGE project, such as participation in the project, expert talks, and networking events, explicit consent will be requested from the data subjects for the processing of their personal data.
- Execution of a contract: When data processing is necessary to fulfill a contract related to registration and participation in a DAIEDGE event, it will be legally justified by the necessity of processing the data to complete the registration and meet the associated obligations.
- Legitimate interest: In some cases, data processing may be based on AIR INSTITUTE's legitimate interest in the organization and efficient management of the project, as long as this interest does not override the data subject's fundamental rights and freedoms.
If you do not provide your data or if incorrect or incomplete data is provided, we will be unable to process your request, and it will not be possible to provide you with the requested information or to contract the services.
6. Retention
Personal data will be retained for as long as necessary to fulfill the purposes of the DAIEDGE project or until you request its deletion or object to its processing. Additionally, data will be kept for the period required to address any legal obligations arising from the services provided.
Data will be stored as long as there is mutual interest in maintaining the purpose of processing. Once it is no longer necessary, it will be deleted with appropriate security measures to ensure the pseudonymization or complete destruction of the data.
7. Rights of the Data Subjects
You may exercise these rights by sending an email to contact@daiedge.eu, providing a copy of your identity document and indicating your full name, a contact address, and the right you wish to exercise:
- Individuals have the right to receive confirmation as to whether we are processing their personal data.
- Data subjects have the right to access their personal data, as well as to request the rectification of inaccurate data. When applicable, they may also request their deletion if the data is no longer necessary for the purposes for which it was collected.
- Data subjects may request the restriction of the processing of their data while the accuracy of the data is being verified; when the processing is lawful but they oppose deletion; if the controller no longer requires their data but the user needs it for legal claims; if they object to processing based on legitimate interest, while an assessment is conducted to determine whether the legitimate grounds for processing outweigh their rights. In such cases, we will retain the data solely for legal claims.
- In certain circumstances, data subjects may object to the processing of their data for reasons related to their personal situation. Our company will stop processing the data unless there are overriding legitimate grounds, or for the exercise of potential claims.
- You also have the right to data portability when the law allows it.
- Consent can be withdrawn at any time without affecting the lawfulness of prior processing based on that consent.
- We inform you that you may file a complaint with the competent Data Protection Authority (AGPD – Spanish Data Protection Agency, for example).
You can exercise these rights by submitting a request to the address provided above.
8. Use of Cookies
AIR INSTITUTE informs its users that it uses cookies on its website. Cookies are small text files stored by the browser on the hard drive of your computer. When you browse through our website, our server may recognize the cookie and provide us with information about your last visit. Most browsers accept the use of cookies automatically, but you can configure your browser to notify you when a cookie is received and choose to prevent its installation on your hard drive. In no case can cookies read information from your hard drive or files created by other sites. To read our Cookie Policy, click on the following link: COOKIE POLICY.
9. Accuracy of Data and Updating
The User guarantees that the Personal Data provided to AIR INSTITUTE is accurate and is responsible for notifying any changes. The user bears sole responsibility for any direct or indirect damage or harm that may be caused to AIR INSTITUTE or any third party due to the submission of false, inaccurate, incomplete, or outdated data. The User must not provide the personal data of third parties without their prior informed consent as stated in this data protection policy, and will be solely responsible for any such inclusion. All data requested through the website is mandatory, as it is necessary for the provision of an optimal service. Failure to provide complete information may result in the inability to fully meet your needs. To provide us with your personal data, you must be at least 14 years old.
10. Social Networks
AIR INSTITUTE uses social media as a means of communication and promotion of its services. Under no circumstances will we use data for unauthorized purposes. The Foundation is not responsible for the content, comments, opinions, or information posted by third parties or users on our accounts across platforms such as Twitter, Facebook, LinkedIn, YouTube, and Zenodo. You may use our content for lawful purposes, provided they properly credit the source or the author. The collected data will be used to maintain a database of users and contacts associated with the company’s social media accounts. Please note that the use of social networks is subject to the privacy policies of each respective platform.
11. Confidentiality and Security of your Data
AIR INSTITUTE has adopted appropriate measures to prevent the alteration, loss, unauthorized processing, or access to personal data, considering the latest technological advancements. However, users should be aware that no online security measures are entirely foolproof.
The data obtained through the website and/or any other means will be processed by the CONTROLLER with the utmost confidentiality. The CONTROLLER is committed to maintaining data confidential.
In accordance with the provisions of the current Personal Data Protection regulations, the CONTROLLER complies with all provisions of GDPR and LOPDGDD when processing personal data under its responsibility. Specifically, it adheres to the principles outlined in Article 5 of the GDPR and Title II of the LOPDGDD, ensuring that data is processed lawfully, fairly, and transparently for the data subject, and is adequate, relevant, and limited to what is necessary for the intended purposes.
The CONTROLLER guarantees that it has implemented appropriate technical and organizational policies to comply with the security requirements of the GDPR and LOPDGDD to protect the rights and freedoms of the users. Additionally, users have been provided with the necessary information to exercise their rights.
As data protection legislation may be subject to change, we strongly recommend regularly reviewing our Data Protection Policy.
We inform you that the AIR INSTITUTE website does not support encryption, meaning that information transmitted over the internet without encryption may be viewed by others. By submitting our forms, you accept the transmission of information without encryption.
12. Modification of the Data Protection Policy
AIR INSTITUTE reserves the right to modify its data protection policy at its discretion or due to legislative, jurisprudential changes or business practice changes. If AIR INSTITUTE introduces any modifications, the new text will be published on this website, where the users will be able to review the latest data protection policy of AIR INSTITUTE. In all cases, the relationship with users will be governed by the policies in effect at the time they access the website.
13. Other information
For any clarifications or inquiries, please contact AIR INSTITUTE via email at the address provided above.
